Episode 2: Setting Up a System — What You Really Need to Start Binder Organization in Your Home or Classroom

My Life in Binders

In my last episode, I shared how binder organization helped me survive—and eventually thrive—as a mom navigating medical systems and IEP meetings. Over time, this system made its way into my classroom life as well. Now, I use binders for just about everything—from keeping track of student documentation to prepping for substitute teachers. In this episode, I’ll walk you through how to start your own binder system—at home or at school.





Step One: Choose the Right Binders

Don’t overthink it—start simple. I prefer standard three-ring binders, usually in 1- or 2-inch sizes. Colored binders or labels make it easy to distinguish between themes or students. You can always expand or adjust your system as you go, but having just one binder per student, one for your sub, and one per teaching theme can make a huge difference in your daily workflow.

Step Two: Set Up Your Core Binders

Here are the main types of binders I use in my classroom, each with its own specific purpose:

Student Binders (IEP/BIP)

Each student who has an IEP (Individualized Education Program) or BIP (Behavior Intervention Plan) gets their own binder. Inside are clearly labeled tabs for:

  • A current copy of the IEP or BIP

  • Progress monitoring forms

  • Parent communication logs

  • Behavior documentation and notes

  • Any additional supports or notes from related services

This binder stays secure but accessible, so that I can quickly grab it for meetings or updates.

Substitute Teacher Binder

This is the one I’m most grateful for when I wake up sick! My sub binder includes:

  • Daily class schedule

  • Student roster

  • List of allergies and medical needs

  • Bus and car rider information

  • Seating chart and classroom routines

  • Tips about specific students who may need extra support

Having this ready to go reduces stress and helps the day run smoothly when I’m not there.

Para Binder

As a paraprofessional (or working alongside paras), I’ve learned how essential it is to communicate clearly. My Para Binder includes:

  • IEP summaries for students the para works with

  • Specific duties or rotation schedules for the day

  • Notes on behavioral or academic goals

  • Lunch/recess schedules and transitions

  • Helpful “heads up” tips about student preferences or triggers

This binder gives paras the clarity they need to feel confident and supported.

Thematic Lesson Binders

Throughout the year, I teach through themes—like Pets, Trees, Weather, or Beginning of the Year. Each theme gets its own binder, filled with:

  • Lesson plans and outlines

  • Book lists and read-alouds

  • Printables and activity instructions

  • Reflections or sticky notes about what worked well

  • Photos or examples of past student work (if allowed)

This is my go-to system for keeping things creative but manageable.

Final Thoughts

Binder organization isn’t about perfection—it’s about preparation. Whether I’m managing student paperwork, planning lessons, or stepping out of the classroom unexpectedly, my binders keep me grounded and ready. They're not just storage—they’re systems that support me and the people I care for, both at home and in the classroom.

In Episode Three, I’ll share how I keep my binders current and avoid binder overload. Spoiler alert: It doesn’t have to be complicated!





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